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Video/News/Blogs/Photos Backend Management Guide

Published by
RunnerSpace.com/Help   Jan 1st 2013, 9:20pm
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Welcome to the Backend Management Guide for all your RunnerSpace content!  Much of the organization the content on your site is fairly self-explanatory, but there are always a few tricks or standards we recomment to help you build a site where your content is forever accessible, available, and organized in a way to help viewers navigate your site.  This article will assist you in managing content that is being placed on an event site, profile, or group page.  That is to say, you should have already created your RunnerSpace profile, group, or event page, uploaded some videos, photos, news or blog articles to it, and are now looking to organize that content.  There are many other articles in the Help Section that will help you in the steps leading up to this in developing your site in case you are not at this point yet.  

To tackle backend management, we'll point you to examples of some different well-organized sites.  Also, for the purpose of this tutorial, please open your own site in another tab or window, as well as these example sites when you arrive at the links so that you can both practice rearranging content on your own site and see what a finished product should look like.  

First off, you probably have already noticed that the backend management for all four types of content (video, news, blogs, and photos) all look quite similar.  Likewise, they are also set up exactly the same whether you're managing a profile, event, or group page.  This was not done to confuse you, but to help you!  Managing your content is basically the same for each content medium across the RunnerSpace platform.  You just have to be sure you are in the backend for that particular medium on the page you are managing in order to manage it!  Let's start with managing videos on your site, as they often need the most care with organizing in order to help people find them as the years go by.  

PHOTO Remember that great distance race at this meet a couple years back between those two guys?  Where did I put that video? - Don't be this guy!

Ok, on your site, click on Videos on the editor bar you see at the bottom of your page. (Hint: You must be logged in to see this!)

You're now in the video backend management section.  Remember, this looks just like any other backend management for any other medium, for any other type of site.  So, a quick tour:

In the top left of your page you see the Add Content box.  This one says "Upload Video" but would say "Upload Photo," "Write News," or "Write Blog" in the backend sections of those mediums.  

Below that are the Folders.  All pages have a default folder titled "Misc Videos" (or "Misc News," "Misc Photos," etc.) already provided.  If you have uploaded any videos already to your site, it will appear in this folder.  

Below your list of folders is the Create Folder button.  

When you press this button, it will toggle open a field where you can name your new folder, and a dropdown menu where you can place your new folder.  Selecting "root" will create a new folder on the same layer as your Misc Videos folder.  If you wish to create a sub-folder, select that master folder you want your sub-folder to be created in from the dropdown menu by "Create in Folder," type your Folder name in, and click Create Folder.  Your new folder will now appear within the folder you created it in.  

Note: each time you make a change to your page, like creating a folder, an orange message bar will appear at the top of your page telling you what action has just been completed.

If you wish to delete a folder, simply mouse over that folder, an up arrow, a down arrow, and an "X" will all appear.  Click the "X" and click OK on the popup window that informs you that all videos in that folder will be moved to (default) Misc Videos folder.  Note: your photos have not been deleted from the site, they only moved to the default folder.  

The up and down arrows you saw while mousing over your folder (also shown in the above picture) give you the ability to move folder up and down to change the order they appear in.  Sub-folders can only be moved up or down within their root folder, so be sure to move the root folder (the folder that holds all the sub-folders) if you wish to move them up or down.  

You'll decide what makes the most sense for your site in order to keep your videos well organized, but we recommend a few ideas to give you a sense of how we keep ourselves organized.  In the picture below, you'll see the video folders for a big track meet we film many videos at every year.  We like to put the videos in folders listed by track event (100m, Shot Put, etc.).  If you create a page for your track meet, and would like to do this, be sure to create the folders in reverse order of how you want them listed as the most recently created folder will always appear at the top.  Therefore, for a track meet, we create the 10,000m first, then the 5,000m, and on through the 1500m, 800m, 400m, 200m, and 100m, so that by the time they are all created we don't have to move the folders into place because they're already in order!  Don't worry if you forget an event though, if you've read this far you already know how to move that folder!  

For Photos, folder names can be a good place to give credit to the photographer.

If you decide you want to keep everything in the default Misc folder, that's totally fine, we do it all the time!  This typically happens in our News or Blogs sections as there is seldom so much news attached to one site that would justify creating different folders for it.  But by all means, you're the editor, so be as organized as you want to be!

Good Point: We encourage you not to create folders and separate them by year.  This is already done, it's just that you don't see it from the backend.  From the backend, you're managing all of the content that has ever been uploaded or attached to your site.  When a viewer visits your site, that person will be provided with a dropdown menu of each year for which there is content.  The current year is the default, and for years that there is no content, those years will not be visible in the dropdown menu.  Just the same, only the folders for which videos are present for that year will appear on the viewer or front end of your site, so don't worry about making too many folders over the years.  Only the ones you place videos in for that year will appear to the viewer.  This is how the front end Videos section looks to the viewer, even with all the folders you have seen in this article.  

If one of the folders you have created has been selected (if you're still in Misc Videos, click on one of your new folders now), you will have a Folder Options box below the Create Folder button.  Here, you can rename your folder, or place it within another folder as you had the option of doing when you created it.  

Below this box is another box titled, "Options."  The options box lets you change the number of featured items to show on your profile homepage. Featured items are always shown first and are highlighted in a different way. You can feature an item using the star icon in the list on the right hand side (we'll cover this again shortly).  You may not want to worry about featuring individual videos, photos, news articles, etc., so instead you can opt to just show a certain number of the most recent videos on your homepage.  The two check boxes have to do again with what we just went over in the Good Point note above.  You can override the defaults of having content separated by year and you can show no video folders at all if you wish to. 

Now that you have created folders, titled and arranged them appropriately, and have modified what content will appear on your homepage, it's time to look at how to edit or modify content one video, photo, or article at a time.  Click on one of your folders that holds one or more videos from your Folders list on the left; a list of videos will now appear on the right side of your page.  

This is absolutely the easiest way to change the name of your content.  Simply place your cursor in the text field where the title is and delete any text you don't want and add in what you do want.  Press "Enter" when done or simply click with your mouse away from the text field.  Your new title will be saved!

Mousing over each icon on the right side of the screen will tell you what each of them does.  You may or may not have fewer icons than what you see in this example, that's only because this writer may have more or different editor privileges than you do.  If you don't have it, you don't need it!  

Icon functions:

  • The first eye icon allows you to show or hide that content on the wall of your homepage.  Click it again to show the content again.
  • The second eye icon allows you to show or hide it on "your profile," which means you can upload content to RunnerSpace and your site, but you can hide it temporarily or permanently with one click of the button. 
  • The star icon allows you to feature the video on your homepage.  The most recently uploaded featured articles will appear on your homepage.  If you have set the number of featured videos to be listed on your homepage to five, then you will see the five most recently featured videos.  If you have set only your most recent videos to appear on your homepage, then featuring a video will not override this and depending on how many recent videos and if your featured video was one of them, only that will dictate if your "featured" video will appear on your homepage, not the fact that you featured it.  
  • If you see the explosion icon with the text "RS" in the middle, this gives you the power to feature your content on the RunnerSpace homepage.  Not many have this power.  Few should.  If you do, only with the utmost caution and profound humility should you ever attempt to use this button.  Only at the end of all things, when hope has failed, and without any other option, should you click this button.
  • Lastly, the gears icon is the editor button!  This will bring up the Editor box for any individual photo, video, or article.  If you wish to edit an article individually, use this icon, if you wish to perform the same function on all of your videos, photos, etc. in one folder, there maybe a way of doing them all at once.  

A number of dropdown menus and links are available to you above your list of articles.  You can choose to Order your articles differently than the default (Newest first), and you can choose to display more of fewer articles on your page at one time.  These options are merely for your convenience and will not alter how they appear on your site.  The "Select All | None" and the "Perform..." dropdown menu provide you with a number of additional tools to more efficiently manipulate the content on your site on a mass level.  The check boxes on the right of each article allow you an additional way of selecting multiple articles besides using the Select All link.  

Let's go through some of the options you have to affect your articles on a mass level.  Once again, this writer may have more options than you, so fear not if some of these options don't appear on your list.  

  • Move selected - Selecting this will cause an additional dropdown and an "Apply" button to appear just to the right.  You now have the ability to move your selected videos (those videos with checkmarks in their boxes) to any other folder.  Note: the folder from which you are working in will not appear on this list.  Click Apply to move the selected videos to their new folder you've selected.  
     
  • Delete selected - This will delete the selected videos from your site.  Note: this will not delete the articles from RunnerSpace entirely, so if you do this on accident, you should be able to find your videos elsewhere on RunnerSpace (if at the very least by doing a search for them on the universal menu bar at the very top of every screen), so there would be no need to re-upload accidentally deleted videos.  
  • Hide - This will hide videos on your profile exactly like clicking the first eye icon on a single article.
  • Show - This will show videos that you have hidden.  
  • Change Publisher - This is an option that may or may not be available to you.  It depends on if you have editor privileges on more than just one site.  If you do (i.e. on your own profile as well as a group or event profile you created or have been made an editor on) you can use this tool to change who the publisher is of these articles to one of the other sites you are an editor of.  When you click on Change Publisher, a new dropdown menu will appear to the right with a list of sites you are an editor of.  Choose the site you wish to be the publisher of the selected articles and click "Apply."  This is quite useful if you upload a number of articles before you become an editor of that site that you wish to publish the videos.  You can change them later, as opposed to waiting to upload all of that content.  
  • Change Linker - Very similar to Change Publisher, only this will allow you to change which of the sites for which you are an editor that content will link to.  To learn more about how videos can be linked to different pages, click here.
  • Approve selected - The words "Pending Approval" will appear above the title of an article on your backend view if someone who is not an editor attaches content to your site.  It will be up to you to approve this content so that it is visible on your site.  You will also see a number by the type of article on your editor bar, that indicates the number of articles of that type that are pending approval.  
  • Show on RunnerSpace - This will reveal any items you had previous hidden on the entire RunnerSpace network.  
  • Hide on RunnerSpace - This will hide any selected articles you wish to be hidden from all on the RunnerSpace network.
  • Attach to... - Attaching is the core to sharing on RunnerSpace.  You have probably dealt with attaching already, as you have uploaded content to your site.  This tool allows you to mass attach content to another site all at once.  Remember: only sites you are an editor on will this content appear immediately, otherwise, it will stay pending on that other site until an editor comes along and approves it.  To mass attach, simply select your articles, select Attach to... from the dropdown menu causing a text field to appear, and start typing in the name of the site you want to attach your articles to.  The field will drop down a list of sites for you to choose from, click on your site and click apply.  

Clicking on an article's icon will take you to the article.  Also the names of the Creator, Publisher, and who submitted the article are clearly visible for each article and clicking on each will take you directly to those profiles.  

That is all there is to know about managing photos, videos, blogs, and news articles on your site!  For more information about managing your site, check out the help section, particularly in the Your Account box.  Enjoy getting to know your site and having fun with it, but always remember to stay organized!  

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Mission Hiker
Can a video be downloaded and saved on a computer?
History for RunnerSpace.com/Help
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