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Archiving ContentOct 17th 2013, 10:50pm
Team Getting Started GuideJan 1st 2013, 9:20pm
Event Management BasicsJan 1st 2013, 9:20pm
Profile Management BasicsJan 1st 2013, 9:20pm
Results Management on Event SitesJan 1st 2013, 9:20pm
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Event Management Basics

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RunnerSpace.com/Help   Jan 1st 2013, 9:20pm
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RunnerSpace has built in everything you need to host a proper event website; and we've gone way beyond that.  By creating an event site on RunnerSpace, you have made it possible to network your site to hundreds of thousands of pages, teams, bios, and so much more.  You can upload any type of content, manage where it appears on your event site, view all the teams, groups, and other profiles you link it to, follow, or are following it, and you can check on your wall to see all the interaction between users and your event site.  You can also make it your own by stylizing it with preset designs, changing the number and widths of your columns, the location of anything that appears on your event site, or completely trick it out with your own custom CSS code (sorta like this!). 

We're here to talk about some of the more basic settings, from there, you can explore on your own, or look up more advanced options in the help section or by following the links provided throughout this article.  First things first though, to manage your event you must be logged in to RunnerSpace.  You can find more information about registering for a RunnerSpace account, logging in, and fulfilling some of your initial needs in our Getting Started Guide.

Let's make sure we're starting in the same place, go ahead and log into RunnerSpace and go to your event by typing in the name and clicking on the link that drops down on the RunnerSpace menu bar.

Your main controls for your event, and any page you create on RunnerSpace, will be a series of buttons at the bottom of the page.  They look like this:

The Settings button, when clicked, reveals a menu of the different features and settings you can customize on your event.  This is what we will concern ourselves primarily with in this tutorial.  Every other button will take you to an editor page that focuses on that particular item to be edited or customized individually.  The Photos, Videos, Blogs, and News buttons will take you to what we call backend content management pages.  Content are any of the aforementioned media (photos, videos, etc.) and "backend" means the view of that content where you have editing power over that content.  Here, you will add new content, delete that which you no longer want, and organize it into folders that you will set up yourself.  To learn more about content specific backend management, check out these tutorials:

We'll save the Wall button for after we knock out some of the basics in Settings, but if you're looking for info specifically on that, scroll all the way to the bottom of this article.

Settings  

Click on the Settings button again and we'll go through each item from top to bottom.

  • Event Details
    There is a lot to do in this section.  Let's talk about what you see here.  
    History Block

    The top left shows your history and links to each type of content for the different years of the event.  Clicking on any of the numbers below Results, Video, News, Photos, and Blogs will take you directly to that content on the front end (user side) of your event site.  However, if you click on the year, and proceed to edit details, add results, add or remove that year, you will be working within that year specifically.  So, if you're wanting to add old results, for example, click on the year those results apply to first, then click on Add Results.  
    Media Block

    This shows you all the media for the year you currently have selected.  The plus ("+") button allows you to upload any type of content to your event for that year all from this one location.  This is good for uploading archives of different types of content to give your site that rich historic depth.  Click here to read more in our Archiving Content section.
    Edit Details Block 

     Here, you can click on Edit Details to fill in all the vitals for your event including the title of the event, contact info, address, etc.  Pay close attention to the checkbox at the top of the popup window where you can make whatever year you're working in the current year.  Be sure that box is unchecked if you're changing info for past years.  It's also in this section you can add or edit the event logo.  Be sure to click Apply Changes at the bottom when you're done!
     
     The second button, Add Results, is where you would archive old results.  Click the proper year from the history block, then click Add Results and add your results here.  Most of the form will be filled out already so that your results will appear properly titled, in the correct folder, and will be visible in your history block.  When you do this, before or after, be sure to create that year for your event so that your content will appear in the history block and throughout your event site.  Click on Add Year and assign the dates for the event from that year and all the content you have added or are about to add for that year will now appear under that year.  Voilà!  Archives!  Click here to learn more about Adding Results Basics
    Invite Groups Block 
    Scrolling down the page will reveal the description you typed in for that year, that year's results, and lastly, in the left column, your Invite Groups block.  Here you can invite groups (existing teams on the RunnerSpace network) by typing their names into the Select a Group field and clicking on the appropriate group from the drop down list.  
     
    Attending Groups Block
    Your list of Attending Groups will appear below that block.  You can use the check boxes next to each group and the button at the bottom of the list to invite those groups to the next year's event!  
     
  • Upload New Logo
    This is where the fun begins!  Upload a photo, or graphic image (an avatar) of yourself, or something you think represents you well (keep it clean, guys) with the gif, jpg, jpeg, or png being no larger than 5000 KB.  Or, select one of our own pre-installed avatars at the bottom.  This is an either/or option, you can't have both, sorry!  
  • Notifications
    This is where you can adjust where and when you receive notifications for different actions that occur on your event whether it's choosing to receive an email or notification when someone messages you, attaches you to content someone else has uploaded, or makes a comment on your event.  Click here to learn more about how to Update Your Email Notifications.  
  • Profile Design
    This is the fun section!  Here you can choose a pre-made design, adjust your text colors, customize your background, or even provide your own CSS code for a completely unique design!  Play around with these to find your perfect setting, or give it the occasional update to keep your site fresh and new!  Click here for more on Custom Theme / Style Basics.  
  • Homepage Layout
    This is another fun section!  Here you can choose which tabs and blocks are visible on your page and adjust the number and widths of your columns.  In the next section, Custom Blocks, once you have created content in a Custom Block and named it, that block will be available to you here to include on your page.  Note: you must come here and drag your custom block onto your profile layout in order for your block to appear.  
  • Custom Blocks
    This special tool gives you the flexibility and ability to create a site that is completely unique with the kind of content that appears on your page.  You can use these blocks for absolutely anything and there are no presets, you have complete control.  Some use custom blocks to give sponsors a permanent home on their site, others use them to insert a promotional video, announcement, FAQ section, links to favorite sites, weather or countdown timer or clock widgets, absolutely anything that a user will always want to appear in that block.  It is also a convenient way to put a bold announcement up on your site in case you wish to take down certain information and let visitors know your site is "undergoing maintenance."   CSS code will work in this section if you plug it directly into the HTML window for that custom block.  Click here to read more about Text Editor Basics and Tricks to help you make your content look professional or original in your Custom Block.  Click here to learn more about Working With Custom Blocks.  
  • New Section
    This will create a new tab to go along with your Home, Photos, News, Videos, etc. tabs you already have in place. Perhaps you want to make a tab that will lead to a page dedicated completely to "Best places I've ever run."  That tab will have the ability to archive news articles where you can write articles, post pictures or videos, anything that will show off the best places you've ever run.  Once you click on New Section from the Editor menu, you'll need to click Editor View to create and organize your new section.  You can create a new folder or page, or delete the entire section when you're finished.  Note: deleting the entire section will delete any content you have in that section!  So be sure to move any pages and folders you have created within that new section   You may wish to go into Homepage Layout and uncheck the box for your new section in order to temporarily hide that section rather losing all of that content altogether.  Click here for more on Working With Custom Tabs / Sections.  
  • Editors
    Here, you can add or remove editors for your event site.  If you have a trusted hand who has signed up for a RunnerSpace account of his/her own, you can use this tool to look up their profile and add them as an editor to your event site.   
  • Change Your URL
    Here, you can change your URL.  Yes, change the website you tell people to go to.  Make it uniquely yours.  Your site will automatically be created as your username, followed by .runnerspace.com.  So if your username is Joe, your site is joe.runnerspace.com.  You can change the first part, joe, to any available word.  Our system will check its availability for your after you type it in.  Click here to read more about our Custom Domains and URLs Basics.
  • Widget Manager
    The Widget Manager allows you to create or make changes to your promo scroller.  Good examples of promo scrollers can be found at our USA Running Circuit or Prefontaine Classic websites.  Check out our Promo Scroller Tutorial here to learn more about creating this type of widget.  

There is one last thing you should be aware that you can make adjustments to, your Wall.  Click on the Wall button on your editor menu bar and then click on Edit Wall Settings when the next page loads.  It will appear on the right.  

Wall

Your wall is the constant feed of content and your activity on RunnerSpace.  Your comments and the videos or news articles they are attached to will appear on your wall when you submit your comment, videos and photos you upload will appear on your wall, etc.  Your wall is very similar to your wall on your Facebook page that appears on your profile.  It is a record of all of the latest interaction between you and RunnerSpace as well as others interactions with your event, whether you've been linked to a video or photo, and so forth.  Also, any profiles, events, or groups that you are following will post content to your wall when they update their sites.  So get busy following the things you are most interested in and watch your wall come to life!  Click here to learn more about Following Content / Pages / Profiles / Events / Bios.  

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